Privacy Policy
ES&E regards information gathered in the course of producing and distributing
the magazine as proprietary, and not to be shared with companies other than to ensure
the timely and accurate distribution of the magazine and /or industry relevant information,
i.e. product, service or event literature, to subscribers. We are committed to the
following principles:
Accountability
The Publisher is the designated Privacy Officer for ES&E. He is responsible
for ensuring the principles of this policy are adhered to.
Purpose of Data Collection
ES&E collects a very limited amount of information from its subscribers. This data
includes name, title/position, business name and address, telephone and fax numbers,
e-mail and website address (where applicable). In addition, we may ask what types
of goods or services the subscriber's company sells or buys. This information is
collected for the following purposes:
- To determine if the person supplying the information qualifies for a controlled
(free) subscription to a magazine (based upon professional services or industry
affiliation).
- To help target editorial content for the reader's benefit.
- To advise advertisers and potential advertisers of the type of readers, so that
they may include goods and services in their advertisements that are of interest
to them.
Consent
Prior to beginning a paid subscription to ES&E consent to receive the magazine
is obtained from the subscriber through the completion of a subscription form (including
signature) or through an online form on the ES&E website (checking off the consent
box is the equivalent of a signature).
ES&E is also sent on a complimentary basis to individuals in the industry served
by the publication. The name and address information for such individuals may be
obtained from a variety of sources, including, but not limited to, association membership
lists, business directories and tradeshow attendee lists.
If a subscriber indicates that he or she no longer wishes to receive ES&E,,
that individual's mailing information is purged from our active mailing database.
It is archived for up to 12 months for BPA/CCAB auditing purposes only.
Limiting Collection
Any additional data that is collected (i.e. payment information) is stored in a
secure database with access restricted to authorized personnel only. At no time
is subscriber information ever shared, be it personal or company, outside of its
original purpose.
Use, Disclosure, Retention
ES&E's collection of information is limited to that necessary for magazine subscriptions.
All data is kept in accordance with BPA\CCAB audit requirements for the duration
of three years, or until it is renewed.
ES&E does occasionally rent or share its mailing list or any other collected
information with outside companies, through a bonded mailing or fulfillment house.
This is for the purpose of mailing the magazine or industry relevant information,
i.e. product, service or event literature, to subscribers.
Safeguards
All data is held in secured offices that have no public access. Computers on which
the data is stored are password protected and a firewall prevents unauthorized outside
access.
All ES&E staff members are aware of the proprietary nature of our mailing lists
and that they must keep them confidential. All staff members have a copy of this
privacy policy and are expected to adhere to its provisions at all times.
Individual Access
Any subscriber can update his or her mailing information at any time in writing
by either postal service, fax, email or using our website, www.esemag.com.
Compliance
Our website, www.esemag.com includes a copy of ES&E's Privacy Policy. Our Privacy
Officer can be reached at (905) 727-4666 with any questions or concerns regarding
our compliance with the Canadian Federal Privacy Act.